AI DEPLOYMENT FOR OPERATIONS

Your team is buried
in manual work.
We fix that.

We find exactly where your team is losing hours, build the systems that fix it, and have them running in 30 days. Not a deck. A deployed system.

No tech team required

First system live in 30 days

We research before you pay

BEFORE: MANUAL WORK

Vendor Invoice

manual entryauto-processed
PENDINGDONE

Client Report

draft neededgenerated
OVERDUECOMPLETE

Budget Request

spreadsheetauto-filed
STUCKROUTED
47 items need attentionAll tasks automated
3h avg/day0 manual
MANUAL ENTRY FORMWORKFLOW ENGINE
Enter vendor name...Invoice ingested
Amount ($) ___Approval triggered
Category (pick one)Filed to NetSuite

Built for teams in

Accounting·Logistics·Healthcare·Finance·Legal·Construction·Professional services·Insurance

WHAT CHANGES

One specific example.

Four people. Three days a week. Copying data between systems manually. Here is what happens after 30 days with Soxoa.

BEFORE
People involved4 people
Time per week3 days
ProcessManual data entry
Error rateHigh

An ops coordinator and three support staff spend three days a week on a process that could run itself.

30 days

AFTER
People involved1 person
Time per week2 hours
ProcessAutomated
Error rateNear zero

One person reviews exceptions. The system handles everything else. That's what a deployed AI system actually looks like.

See what we'd build for your businessBook a call
John Arndt, Founder of Soxoa

Every engagement starts with real research. You get a complete picture of where your team is losing time, a system built to fix the worst of it, and support until it is actually working. No decks. No theory.

John Arndt

/

Founder, Soxoa

THIS IS FOR YOU IF...

You run a team of 10 to 200 people

Your staff spends hours on work that should be automatic

You want someone who builds things, not someone who gives you a presentation

You don't need to understand AI. You just need to know what's slowing you down.

You're not a tech team. That's fine. We are.

You've tried tools before and they didn't stick. We know why.

HOW IT WORKS

We do the work before you spend anything.

Before any money changes hands, you get a personalized page showing exactly where AI creates value in your business. Specific systems, realistic impact estimates, real complexity ratings.

01

We research your business

We look at your operations, hiring patterns, tech stack, and how you work. We find where the manual work is piling up and where fixing it creates the most value.

02

You get a custom page built for your company

A free personalized assessment with 3 to 5 specific AI deployment opportunities, each with a realistic impact estimate and complexity rating. Built before you talk to us.

03

We talk through what you actually want to fix

A 30-minute call to walk through the findings. No pitch. No upsell. Just a clear picture of what the first system is, what it costs, and when it ships.

04

We build it and hand it off

We implement the system, integrate it into your existing stack, test it in your environment, and hand it off with documentation. Your team gets time back from day one.

WHAT WE BUILD

Systems that run the work. Not tools that need you to run them.

Each system handles one specific job your team does manually today. After we build it, it just keeps doing that job.

01

Proposal and quote generation

Professional services, construction, commercial

Pulls job data and past wins, writes a first-draft proposal in the right format. Someone reviews and sends. What used to take two hours takes ten minutes.

~70% reduction in proposal prep time

02

Document intake and data extraction

Logistics, finance, legal, insurance, healthcare

Reads contracts, invoices, forms, and intake documents. Extracts the fields you need into your systems. No manual data entry. No missed information.

Near-zero manual entry on document-heavy workflows

03

Inbox triage and response drafting

Operations teams, customer service, scheduling

Reads inbound emails, classifies by type and urgency, routes or drafts responses. Your team handles exceptions. Not every single message.

10 to 15 hours per week reclaimed per coordinator

These are the most common patterns. Your assessment identifies what is highest-impact for your specific business.

WHAT YOU GET

A page built for your company. Before we talk.

Every prospect gets a personalized assessment page at soxoa.com/for/[your-company]. It shows what we found, where the gaps are, and what we would build first.

Built for your company

Your company name in the URL. This was researched and built for you, not blasted from a template.

soxoa.com/for/acme-operations
SOXOAPrepared for Acme OperationsMar 2026

COMPANY OVERVIEW

Acme Operations

Commercial ServicesSacramento, CA48 employees

KEY FINDINGS

Currently posting for 3 operations coordinator roles, signaling manual workflow volume

Quoting and proposal process appears fully manual based on job postings

No automation tooling visible in job requirements across recent hires

DEPLOYMENT OPPORTUNITIES

01

Automated proposal generation

Quick Win

~70% reduction in proposal prep time

02

Ops coordinator inbox triage

Medium

~12 hrs/week reclaimed per coordinator

03

Document intake automation

Medium

Near-zero manual data entry

04

Candidate screening pipeline

Strategic

~60% faster time to shortlist

Ranked by impact

Quick wins first. Each opportunity shows realistic time savings, not made-up numbers.

Get your free assessmentBook a call instead

FREE. NO STRINGS.

See what we find before you talk to anyone.

Drop your company name and website. We research your operations, find where the hours are going, and build a personalized assessment with specific AI opportunities for your business. We email you when it is ready. No call required to see the research.

We email you when your page is ready. Usually within 24 hours. No spam.

WHO YOU'LL WORK WITH

John Arndt

John

Founder, Soxoa

12 years deploying technology at PayPal, Cloudflare, and Inscribe. Not as a consultant. Someone who owned outcomes and had to make systems run under pressure.

That same rigor now goes into every build. You work directly with me, not a project manager or offshore team.

"I build things. That's the whole job."

PAYPALCLOUDFLAREINSCRIBE

ENGAGEMENTS

Three ways to work together.

Start with the free assessment. If the research shows real opportunity, here is what comes next.

Engagement 01

Find out where you're wasting time

Starting at $2,500

$2,500 to $5,000

We go deep on your operations, map exactly where the hours are going, and hand you a prioritized list of what to build first with the specs to actually build it.

Deep-dive research: operations, hiring signals, tech stack

3 to 5 specific AI opportunities with impact estimates

Ranked implementation plan with build-ready specs

Includes the free assessment plus a full working session

Engagement 03

Keep building, keep saving

Starting at $5,000/mo

$5,000 to $10,000 per month

We stay in. Monthly deployment cycles, continuous optimization, and new opportunity identification as your business evolves.

Monthly deployment cycles across your highest-priority workflows

Continuous optimization based on real-world output

New opportunity identification as your operations grow

Priority support and direct access

Get your free assessmentBook a call instead

REAL QUESTIONS

Stuff you're probably wondering.

These are the real objections from discovery calls, answered honestly.

Probably both are true. Your team is capable. They're also spending 20 to 40 hours a month on work that should run itself. The question is whether it's worth their time to keep doing it manually. We show you exactly where the hours are going before you spend a dollar. If nothing looks compelling, we'll tell you that too.

That's the most common thing we hear. Bad automation breaks because it's bolted onto a process nobody fully understood. We research your actual operations before touching anything. We scope clear success criteria before we start. We test in your environment. And we stay involved until it's working, not until we've technically delivered a build.

Those are tools you use manually, every time. You type a prompt, get an output, do something with it. We build systems that run on their own. No one has to prompt them. A ChatGPT subscription gives you a powerful tool. We deploy a system that handles a specific job in your operations without anyone touching it. Different thing entirely.

The personalized assessment is free. We research your business and build it before any money changes hands. The first paid engagement, where we map your operations and prioritize what to build, runs $2,500 to $5,000. Most business owners move straight into a build from there once they see what's possible.

Quick wins ship in 1 to 2 weeks. Most clients have their first system in production within 30 days of signing. We scope before we start so you know exactly what you're getting and when. No open-ended projects.

No. We handle build, integration, and deployment. You don't need to understand AI. You don't need an engineer on staff. You don't need to learn anything new. The systems we build are designed for your business owners, office managers, and directors to use from day one.

We research your business before we talk to you. Operations, hiring patterns, tech stack, competitive position. You get a personalized page showing 3 to 5 specific deployment opportunities with impact estimates. Then a 30-minute call to confirm what to build first. No pitch. No pressure.

Accounting firms, logistics companies, healthcare practices, construction businesses, and professional services teams across Sacramento and NorCal. The common thread: teams spending too many hours on work that repeats itself. If that's you, we can help.

We scope every project with clear success criteria before we start. After deployment, we stay involved during a handoff window to tune the system based on real-world output. The engagement is not complete until the system is actually working. We don't hand you a build and disappear.

Yes. We sign standard mutual NDAs for all engagements. If your company has vendor onboarding requirements, reach out before the discovery call and we'll work through it in advance.

READY WHEN YOU ARE

Ready to see what we'd build for you?

The assessment is free. You see exactly what we found and what we would build before any money changes hands.

Get your free assessment

Or email john@soxoa.com directly

SERVINGSacramentoRosevilleFolsomElk GroveRancho CordovaDavisWoodlandStocktonModestoNorCal